Be Ready for Affiliation
Middlesex FA are pleased to announce that Club Affiliation for 2022/23 will be available from Monday 30th May 2022.
With this in mind, we have put together some information that will be useful in completing your club affiliation for the 2022/23 season.
WHAT CAN I DO TO GET READY FOR AFFILIATION?
Before starting the affiliation process ALL CLUBS should:
- Ensure all invoices from last season are paid
- Ensure all Officials/Player suspensions are resolved/lifted. This can be checked on WGS and the Club Portal. Any issues, please email firstname.lastname@example.org
In addition, YOUTH CLUBS are required to:
- All Coaches correctly listed on WGS
- All Coaches have an in-date FA DBS
- All mandatory Officials (Secretary, Chairman, Treasurer and Welfare Officer) have an in-date Committee Members Safeguarding Qualification.
- Welfare Officer has the following Qualifications: FA Safeguarding Children in Football Workshop, Welfare Officers Workshop, Committee Members Safeguarding and an FA DBS.
*Links for courses are provided further below.
AFFILIATION IS OPEN…HOW DO I COMPLETE IT?
The affiliation process is completed via Whole Game System (WGS).
Please log onto the WGS using your email address. If you have forgotten your password, please reset HERE.
Once logged in, select your Club Role, and the affiliation tab is located down the left-hand side. When using Whole Game System your application does not have to be completed in one go. You can always save your progress and come back to it at a later time, which can be particularly useful if you are a large club. The Club Chairman, Secretary, Welfare Officer and Treasurer are able to access the Affiliation form.
Information below will assist when working through the Affiliation process, all stages are required to be completed before review from the County FA. No Club is Affiliated until an Affiliation Number is provided by the County FA. For the 2022/2023 season, all Affiliation Numbers will begin with “Y”.
Note: There is no deadline for Affiliation, however, please consult with your League who may require your Club to be affiliated by a certain date.
RAFFLE DRAW: We are delighted to offer TWENTY FIVE Clubs a “top up” footballs offer. All Clubs who become affiliated before the 31st July will be placed into a draw to win Match Balls during the season!
If not done so already, please email email@example.com with the following details:
- Proposed Club Name
- Name, DOB & Email Address of the Club Secretary.
- Home Ground Borough
The Club will then added you to the system and provide you with your login details for Whole Game System.
If you have already contacted us, you should have received an email with instructions on how to log into the WGS.
FEES & INSURANCE
This season the cost of affiliation will be listed on WGS. This will include Club and Team Fees.
Insurance can now be purchased during the Affiliation process on the Whole Game System. Middlesex FA have partnered with insurance company, UKGlobal Group who will be providing discounted Insurance.
Personal Accident Insurance
The Personal Accident Insurance premiums for registered members of affiliated clubs, including players, committee members and club officials for Season 2022/2023 will be:
- Adult £69.00 (per team)
- Youth £18.00 (per team)
If you choose to purchase Personal Accident Insurance with a different provider, you MUST meet our minimum level requirements and MUST provide evidence of cover. This can be uploaded to WGS.
Those teams that require benefits above Scale 1 (£30 weekly/£120 monthly benefit) should contact Fiona Lavery at UKGlobal (firstname.lastname@example.org or 01252 734539) to discuss specific requirements for a bespoke package.
All Personal Accident Insurance Invoices must be paid by 1st September unless your League commences earlier.
If your Club includes Futsal, Walking Football or Disability Teams, please ensure you make the County FA aware at submission, as rates will differ from above.
Public Liability Insurance
This can be purchased through the Affiliation process on Whole Game System. The fee for the 2022/2023 season is £24.00 per Club.
If you choose to purchase Public Liability Insurance with a different provider, you MUST meet our minimum level requirements and MUST provide evidence of cover. This can be uploaded to WGS.
SAFEGUARDING INFO & COURSES
SAFEGUARDING CHILDREN COURSE
Your FA Safeguarding Children qualification is valid for three years from the date of completing the qualification. If you have previously completed the FA Safeguarding Children Course, you can renew this online free of charge.
If you have NOT previously attended the FA Safeguarding Children Course and wish to gain your qualification, then you can complete this via The FA Safeguarding Children Course.
The Safeguarding Children Course is only Mandatory for Welfare Officers during Affiliation. It is strongly recommended that Coaches also complete the course, especially if a part of a Youth Accredited Club, or wish to be Accredited.
*Note: Safeguarding For All is a recommended qualification, however is not the mandatory qualification listed above.
SAFEGUARDING FOR COMMITTEE MEMBERS
The Club Chairman, Treasurer, Secretary and Welfare Officer MUST have the above qualification if the Club has any Under 18 or below teams. It is also strongly recommended for any Adult Clubs who may have 16 or 17 year olds registered to their Club.
For a Welfare Officer to be listed, they MUST have completed the above course. Courses and Spaces are limited, therefore please ensure you book on ASAP.
All DBSs are required to be processed through the Whole Game System.
- If you are a Welfare Officer requiring a DBS, please email email@example.com.
- If you are a Coach requiring a DBS, please contact your Welfare Officer for the DBS process.
The two links below will assist with the process:
Following on from last season we will continue to prohibit clubs from using “Academy” within their Club Name unless they meet the FA Criteria. Other similar words may be prohibited if the County FA suspects they are misleading of a Grassroots Club.
Player Registration through The FA’s Club Portal is mandatory. Therefore, we STRONGLY encourage all clubs to access clubs.thefa.com and remove any players that are no longer part of your club or have duplicate FANs. Any questions or support please contact firstname.lastname@example.org.
Guidance on how to complete Player Registration through the FA Systems can be found below:
Any issues, please contact email@example.com.
Clubs can enter the Middlesex FA County Cups for the 2022/2023 season.
- Youth Boys (U12 – U18 & Senior Youth Cup)
- Youth Girls (U12, U14, U16, U18)
- Adult Male (This is determined after consultation with the Leagues)
- Adult Female (Capital Women’s Cup – A joint Competition administered by Middlesex FA, London FA, Surrey FA and AFA).
This can be selected through the affiliation form, for each individual team.
Note: Teams are only permitted to enter external County FA Cups in addition to Middlesex FA. Ensure you have confirmed with your League that is allowed within their Rules.
DEADLINE: The deadline for Middlesex FA County Cup Entries is 31ST JULY.
Middlesex FA discipline is available through the Whole Game System, enabling clubs, leagues and referees to process their discipline matters at their own convenience. Clubs can acknowledge and pay for discipline cases; leagues can view suspensions and their online statement and referees can upload discipline reports.
Please see below guidance which will assist you with your day-to-day discipline processing…
All Clubs will automatically be placed Online for Discipline once the 2022/23 affiliation is completed. If you have any questions regarding this then please email firstname.lastname@example.org.
WHAT HAPPENS NEXT?
Once the Club submits their Affiliation to Middlesex FA, this will then be reviewed. There are various checks that the staff will undertake before invoicing the Club. It is extremely important that the information provided in this form is as accurate and detailed as possible to avoid delays to your affiliation.
Only once invoiced and paid, will Club’s receive their affiliation number.
ANY OTHER QUESTIONS?
We are here to help!! If you have any questions or need some advice please contact the office on 0208 515 1919 or email email@example.com and a member of staff will be happy to assist you.